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Meeting Minutes LAS VEGAS TERRITORY MINUTES OF BOARD MEETING May 20, 2008 Submitted by Donna Cutler, Secretary Board Members Present: Gloria Kritzler, Joni Moss, Donna Cutler, Teri Laursen (presiding), Ginny Gottfredson, Connie Mancillas, Charlene Ham, Diana McAdam Teri called the meeting to order at 9:45 a.m. at the Hard Rock Cafe after the General Meeting breakfast concluded. There was a published agenda for this meeting. The previous minutes from April were presented for approval; no objections were noted. PROGRAMS & SPEAKERS Barry was not present, as he had to leave unexpectedly for a family emergency. Charlene reported that she has been working with him to organize an event in Henderson for July. That is a possibility but she does not appear satisfied that the entertainment booked for the performing arts venue in Henderson will match up with the Territory timing. Jennifer from Meetings and Events, Las Vegas, is talking about featuring the Las Vegas Territory and NCOT in an issue. JUNE meeting is still in question. The LVCVA has the Cashman Club level restaurant available for our regular meeting date, but there is now speaker yet. Discussion of some sort of TGIF party for June is a possibility. We discussed having a social gathering for a 51’s game also. GRANTS Las Vegas Territory has still not requested all reimbursements due from last year’s grants, but the deadline for submission is June 30. Ginny will provide Teri with the dollar amounts for the outstanding grants so requests for reimbursements can be submitted. TRADESHOWS Earl was not present but 3 shows were mentioned as being upcoming: Gay and Lesbian Travel show in Seattle in June; HSMAI Meeting Planners show in June in Long Beach; and Consumer Travel Show in Chicago. WEBSITE PHASE II Gloria wants members to go the website more. She suggested that the Board sponsor some kind of contest to encourage web traffic. She also suggested that we start a photo gallery on the site from Phil’s photos. The website is in position to start promoting members’ specials and announcements. Margaritaville reportedly wants to promote some special now. There was some discussion about linking to locals websites to promote our businesses. It was agreed that any links would have to be complimentary, hence incurring no costs to our budget. BUSINESS INVITATION CARD: Gloria presented a draft of the graphics for us to review. The Board was generally very please, and the internet printing company Gloria found gave a very reasonable price quote. The content on the card was approved; there is no information that will expire. An apricot background was approved and the back will be non-glossy with room to write on. Diana said that LVCVA will pay for the cards with presentation of the bill from Gloria. 20,000 cards will be ordered at a cost of $181.00 plus shipping. GIFT BAGS ---Donna will submit an invoice for reimbursement of $30.00 for the gift bags presented to the students. POW WOW LAS VEGAS TERRITORY BAGS— 1400 bags will be stuffed for all tours. A stuffing party will be held at the Convention Center on May 21 at 10:00 am. Lunch and a margarita machine will make it very enjoyable for all volunteers. The people donating items for the bags were asked to participate in stuffing the bags. TOURS—Teri reports that there are 16 tours, and that she will need blank checks for some of them for reimbursements for gratuities or for park fees. She wants them blank, as attendance should be confirmed. The Territory has a $10,000 budget for the post-fam tours, and Joni will also need a series of checks to cover buses, gratuities, Laughlin Riverside show, etc. The meeting was adjourned at 10:30 a.m. |